Purchasing

To purchase something the requester should follow the steps below.

1. Fill out the spreadsheet at s.team691.org/procure. Access is controlled via the the preferred email field on RoboNet, not sure what email you used during registration, check your profile This will require several items to facilitate the request. 

   1. Requester 

   2. Priority 

      1. high (order immediately)

      2. default (order as part I’d the weekly order)

      3. low (wait until other things also need to be ordered from vendor to reduce shipping costs)

   3. Vendor

   4. SKU

   5. Justification

   6. Description

   7. Qty

   8. Cost

2. A mentor will review/approve the requests throughout the week and follow up with the requester if more information is needed. 

3. A mentor with Team Credit Card will make the purchase

4. All receipts should be sent to finance@team691.org and team691+expenses@assist.intuit.com. They can be attached to the email or forward the email receipt. 

This allows us to have a central database of expense receipts and also allows our finance software to automatically ingest the receipts. Work is being done behind the scenes to merge the two emails for convenience, but for the time being, everything should be sent to both email addresses.