Reimbursement 

Project 691 Robotics maintains its own accounts. We prefer all purchases to be made from a team card, but on rare occasions, that is not always possible, and therefore, a reimbursement must be made. It is best for a card to be used over cash so that it can be traced.

1.     In order to get a reimbursement, please coordinate with the coach to ask for permission. Please be ready to discuss why the purchase is needed and why we can’t expense through a team card.

2.     Once approval has been obtained, you are free to make the purchase following in ordnance with our purchasing policy along with any additional conditions that the coach(s) might have imposed.

3.     After the transaction has been made please fill out the reimbursement form below, filling out all the fields. Project 691 Robotics will mail a check to the address listed on the reimbursement form. 

4.     Please attach that form along with all the original receipts to an email and send it to our finance team at finance@team691.org. The following are the only pre-approved items for reimbursement: fingerprinting costs for new mentors with the school district. Mileage will be expensed at the IRS standard rate for charitable purposes as outlined on their website.